Game Square Community Partner Program

Terms & Conditions

Effective date: 9 November 2026

1. About these Terms

These Terms govern enquiries, applications and participation in the Game Square Community Partner Program (Program), operated by Esports Corporation Pty Ltd ABN 76 624 379 335 trading as Game Square (we, us). You means the legal person identified as the applicant for the community.


By ticking the acceptance box and submitting an enquiry or application, you agree to these Terms. Submission and information obligations apply immediately; category participation requirements apply only after approval. An enquiry, meeting, application or acknowledgement does not confer membership or benefits.


An unincorporated group must identify an authorised legal entity or adult who expressly agrees to contract for it. A university, student union or other affiliated body is not bound merely through affiliation.

2. Authority and accuracy

The submitter personally warrants their legal capacity and actual authority to bind the named applicant, provide the information and materials, and make the form’s declarations. This warrants authority; it does not personally guarantee an entity’s performance.


You warrant that supplied information and materials are accurate, current, not misleading, lawfully obtained and shared, and do not breach third-party rights or confidentiality. Obtain all necessary organisational, committee, university or other approvals. Promptly correct inaccuracies and notify changes to your representative or their authority. We may request evidence and decline or pause processing until satisfied.

3. Personal information and privacy warranties

For each submission or upload containing another person’s personal information, including any member register, you warrant that:

  • you have authority and a lawful basis to disclose it to Game Square for assessing the enquiry or application, verifying membership and eligibility, administering the Program, and arranging approved benefits and activities (Program Purposes);

  • your privacy policy, collection notices and membership terms expressly permit that disclosure and the handling described in the Program collection notice;

  • you have given affected individuals the Program collection notice and access to our Privacy Policy before disclosure, and obtained and recorded all consents or other permissions required by applicable law and your own policies; and

  • where consent is required, it is informed, voluntary, current and specific, and given by someone with capacity or a person legally authorised to act for them. A privacy policy alone is not consent.


These promises apply even if you are exempt from privacy legislation. Retain evidence and provide it securely on request. Promptly notify consent withdrawals, objections, inaccurate records, unauthorised disclosures or suspected data breaches affecting supplied information, and cooperate in remediation.


Provide only information requested in our approved form or template through the designated secure channel. Do not provide government identifiers, payment details or sensitive information unless separately requested through an approved lawful process. A register revealing sensitive affiliations also requires that process.


We handle information under applicable law, the Program collection notice and our Privacy Policy: https://www.gamesquare.gg/privacy. Your warranties do not remove our privacy obligations. Registers are not published and do not enrol members in marketing; separate lawful consent is required. We retain information only as reasonably needed for the stated purposes or legal requirements.

4. Admission and participation

Game Square retains sole discretion over acceptance or denial, categories, home venues, disclosed conditions and continued inclusion or exclusion. Meeting requirements does not guarantee approval. Approval takes effect only on our written confirmation. We need not give reasons unless required by law.


Approved communities must meet the category requirements supplied with their application and confirmed on approval, subject to clause 9. We will confirm assessment periods and any initial adjustment in writing. Keep records current, provide reasonable compliance evidence, and follow venue rules and lawful, reasonable directions. Do not transfer, resell or misuse status or benefits.


Our discretion under these Terms must be exercised lawfully, in good faith and reasonably to protect legitimate Program, operational, commercial, safety, privacy, compliance or reputational interests, including venue capacity, community suitability and sponsor availability.

5. Benefits and separate bookings

Benefits are discretionary and subject to availability, eligibility, venue capacity, sponsor support and approval. We may decline, limit, substitute, suspend or withdraw a benefit in our sole discretion, subject to clause 4 and the protections below. An advertised maximum discount, category approval or previous benefit does not guarantee any particular discount, benefit, frequency or value.


Benefits are committed only when specifically confirmed by us in writing for an identified booking, event or period; general descriptions and category lists describe potential benefits. Do not incur costs or promise unconfirmed benefits to others. Unless agreed, benefits have no cash alternative and cannot be combined with other offers.


Venue hire and paid services require a separate confirmed booking, with its own terms, prices and cancellation/refund conditions. Program decisions do not retrospectively remove specifically confirmed booking benefits or change agreed prices or accrued rights. Booking changes and cancellations remain governed by those booking terms and applicable law.

6. Review, suspension and ending participation

For an ordinary shortfall against category activity requirements, we will explain what needs attention and give the nominated representative a reasonable opportunity to respond and address it before withdrawing status for that shortfall. We may immediately suspend participation or benefits while investigating suspected misuse, false information, unauthorised data sharing or a material safety, legal or reputational risk, and may terminate for a serious or unremedied breach.


We may otherwise change or end participation, a category or the Program for clause 4’s legitimate reasons, with reasonable notice; general changes follow clause 9. You may withdraw or leave at any time by emailing support@gamesquare.gg, without a Program exit fee. Separate booking commitments remain.


When status ends, stop claiming current affiliation and using Program badges or benefits. We may remove listings and venue displays. Accrued rights, information-handling obligations and clauses intended to continue survive termination.

7. Names, logos and relationship

You warrant authority to license supplied names, logos and promotional material. You grant us a non-exclusive, royalty-free licence to use them for Program listings, venue recognition and approved event promotion while participating. We will seek approval for a separate joining announcement. Clause 3 applies to any personal information included.


Use our name and any supplied badge only as approved and while your status is current. Participation creates no legal partnership, agency, employment, exclusivity or authority to bind Game Square or its venue or commercial partners.

8. Liability and third-party claims

To the extent permitted by law, a lawful exercise of our discretion under these Terms does not of itself constitute a breach or entitle you to damages, compensation, reimbursement or a refund for an unconfirmed benefit, anticipated savings, lost opportunity or expenditure incurred in anticipation. This does not affect a specifically confirmed commitment under clause 5.


You indemnify us against reasonable direct losses, third-party claims and reasonable external legal costs to the extent caused by your material breach of the authority, privacy or intellectual-property warranties. This excludes loss caused or contributed to by our own breach, negligence or unlawful conduct. We must take reasonable steps to mitigate loss, notify you of a claim and allow reasonable involvement in its defence; we will not agree a settlement at your expense without your consent, not unreasonably withheld.


Nothing in these Terms excludes or limits rights, guarantees or remedies that cannot lawfully be excluded, including under the Australian Consumer Law, or liability for our fraud or wilful misconduct. A general exclusion elsewhere in our website terms does not override this protection.

9. Changes and notices

We may vary these Terms, category requirements or available benefits at any time for the legitimate reasons in clause 4 by publishing the revised terms or change notice, with its effective date, on the webpage displaying these Terms (Terms Page). Publication on the Terms Page is our agreed method of notice; a separate email is not required unless the law requires it. Check the Terms Page before submitting an application, requesting a benefit or making a booking.


Materially adverse changes take effect no earlier than 14 days after publication. Changes reasonably necessary to address legal, security or safety requirements may take effect immediately to the extent necessary. Changes operate prospectively and do not alter confirmed bookings or accrued rights. You may leave without a Program exit fee before a change takes effect; continuing to participate afterwards constitutes acceptance. A new use of personal information still requires any notice or consent required by privacy law.


Individual decisions may be sent to the nominated representative’s supplied email address. Keep that address current.

10. Other terms and contact

These Terms prevail over general website terms for Program matters. The specific terms of a confirmed booking prevail for that booking, subject always to non-excludable rights. Our Privacy Policy and Program collection notice govern privacy matters and do not create blanket consent. An unenforceable provision is severed only to the extent necessary; the remainder continues.


New South Wales law and its courts’ non-exclusive jurisdiction apply, subject to mandatory rights to use other courts, tribunals or regulators. Contact: support@gamesquare.gg.